In the manufacturing sector, where every minute counts, manual handling of DDT (Delivery Note) documents can become a bottleneck. In many companies, data entry takes time, resources, and constant attention, with the risk of errors piling up every day.
This was the case for a plant engineering and industrial automation company, with roughly 20 million in revenue, that had to manage 80,000 DDT lines every year. Each document required an average of five minutes of manual work: a repetitive and slow activity.
The results we present come from this specific context: high volumes, clear processes, and targeted integrations. In different scenarios -- whether in terms of numbers, data quality, or work organization -- the impact may vary, but the goal remains the same: reduce time and errors while increasing control and traceability.
Note: every business is different. The results described in this case study depend on volumes, data quality, process rules, and integrations. The figures reported are specific to the case analyzed and do not constitute a guarantee of identical results in your context.
The AI Breakthrough
To overcome this problem, the company chose Typelens, the document automation software developed by Mastranet Team. The solution made it possible to digitize paper DDTs, extract data using OCR and AI techniques, automatically match them with warehouse orders, and send them directly to the ERP system with automated data entry into the management software.
The system not only performs automatic document analysis but is also able to propose an intelligent "best match" in case of discrepancies. The operator only intervenes for final validation: a single click is enough to extract data from DDTs and import hundreds of lines as warehouse movements.
Concrete Efficiency: The Benefits of AI on DDTs
The impact of introducing Typelens was immediate and easily measurable.
The time needed to process a single DDT dropped from five minutes to just one, with an overall time saving of 80%. This translates into over 1,100 hours recovered every year, equivalent to approximately half a full-time resource (0.5 FTE), and an estimated annual cost saving of 12,500 euros.
But the numbers tell only part of the story.
Automation has in fact drastically reduced the operational burden on the administrative department, freeing staff from a monotonous and repetitive activity. Operators no longer have to manually enter thousands of lines but instead supervise the process and intervene only in case of exceptions. This has allowed the team to focus on high-value activities, improving not only efficiency but also work quality and internal motivation.
Another fundamental aspect is the scalability of the technology. The same automation logic applied to DDTs can be extended without difficulty to other business processes: from invoice management to customer order processing and even commercial offers.
This means that the benefits obtained are not limited to a single document flow but pave the way for a broader digital transformation, capable of increasing the competitiveness of the entire company.
Why AI for Document Management Is Strategic
This case shows how AI-driven business process automation is not just a tool for efficiency but a true competitive advantage. Digitizing paper documents means reducing error margins, speeding up processes, and making the company more agile.
With tools like Typelens, businesses can go beyond simple digitization of business accounting documents: it is possible to activate accounting document reconciliation, business email and attachment routing, all the way to extracting addresses from emails for logistics and extracting data from foreign invoices.
Reducing DDT processing time by 80% is not just an operational metric: it is proof of how artificial intelligence for businesses can transform the way we work. It's no longer just about saving time, but about building smarter, more reliable, and more sustainable processes.
Want to discover how AI can help your company too? Take a look at Typelens and imagine your DDTs processed in seconds.
Contact us for a feasibility study on your case.